Canadian Export Requirement Explained

A B-13 export declaration—now filed electronically through the Canadian Export Reporting System (CERS)—is a requirement all exporters from Canada should understand. Most commercial exports valued over CA$2,000 (or any shipment subject to permits or restrictions) need to be reported to the CBSA before leaving Canada.

What is a B-13 / CERS Export Declaration?

A CERS export declaration is an electronic report submitted to the Government of Canada for qualifying exports. CERS stands for “Canadian Export Reporting System.” B-13A was the former paper/electronic form name—CERS replaced the legacy CAED program.

• File before export: Submission is required prior to export. An exporter or their authorized agent (e.g., customs broker or freight forwarder) may submit the declaration.
• Purpose: CBSA uses the data to monitor exports and enforce controls (e.g., permits, sanctions, controlled goods). Some goods require reporting regardless of value.
• HS code accuracy matters: For infrequent exporters, choosing the correct Harmonized System (HS) code is often the biggest hurdle.

CBSA helpful resources: CERS portal (official) · CERS User Guide (PDF)

Important: Failure to file—or filing incorrectly—can result in administrative monetary penalties. Always confirm your specific scenario with CBSA or your customs broker.

Download the Canadian International Shipping Guide (PDF)

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Who Needs to File & Common Exemptions (High Level)

Generally, a CERS declaration is required when the value is over CA$2,000 or when the goods are controlled/restricted (permit required)—regardless of value. Some destinations and commodity types may be exempt from reporting; however, controlled goods are never exempt. Because exemptions are nuanced, verify your specific shipment with CBSA or your broker before export.

CBSA CERS “Get Started” · cbsa.cers_inquiries-renseignements_scde.asfc@cbsa-asfc.gc.ca

Steps to File a Canadian Export Declaration (CERS)

1. Get a Business Number (BN) with export program (RM): If you have a BN, add the import/export program. CRA: Register / update BN.
2. Access the CERS portal: Set up users and delegate access (exporter, broker, forwarder). Official portal: CERS.
3. Gather shipment data: See full checklist below (exporter/consignee, HS, value, currency, origin, permits, carrier/port of exit, etc.).
4. Submit the report before export: Filing timelines depend on mode of transport. For air, submit before loading (commonly at least 2 hours prior). Always confirm current timing with CBSA/carrier.
5. Provide proof to your carrier/forwarder: Share the export declaration number (also called “Proof of Report” or transaction number) as required.

CERS replaced CAED in 2020; the exporter remains responsible for accuracy even when an agent files on their behalf.

Data Elements You’ll Need (Exporter Checklist)

Filing Timelines & Proof of Report

• File before export: Timing varies by mode; for air, file prior to loading (commonly ≥ 2 hours before). Ocean/road/rail have different windows—confirm with your carrier and CBSA.
• Proof of Report (POR): Share the CERS transaction number with your carrier/forwarder as instructed.

Official references: CERS User Guide (PDF) • CERS portal

Common Mistakes (and How to Avoid Them)

• Wrong HS code: Validate against your product specs. See HS guide.
• Under-reporting value: Use correct transaction valuation. See valuation.
• Missing permits: Controlled goods always require proper licensing.
• Late filing: Build internal cut-offs to meet carrier tender times.
• No recordkeeping: Keep CERS records, invoices, and shipping docs per CBSA guidelines.

After You File: Corrections & Records

If something changes (quantities, routing, cancelations), file an amendment or cancellation in CERS as applicable. Maintain records for audit support. When in doubt, consult your broker or CBSA directly.

Producers, shippers, exporters, and importers should confirm processes with their customs brokers, carriers, and relevant regulators.

Best Shipping Options After CERS Filing

1. Air freight: Fastest; typical global delivery within a week.
2. Ocean freight: Best for containers and large commercial orders. See ocean freight from Canada.
3. Integrated couriers (FedEx, UPS, DHL): File via CERS, then tender to your carrier or partner.

Helpful: Shipping from Canada vs. country of origin

Related Resources

• Commercial invoice for international shipping
• Declared value, CIF & valuation for international shipping
• When to include a certificate of origin
• What is an HS code? Tariff classification basics
• Canada importer registration for CARM
• What is a bill of lading or waybill?
• Choosing a Canadian customs broker
• Shipping via ocean freight to and from Canada
• B-13 form / CERS overview on our blog

CERS / B-13 FAQ

When is a CERS export declaration required?

Typically when the value exceeds CA$2,000 or when the goods are controlled/restricted (permit required) regardless of value. Some shipments may be exempt—always confirm with CBSA or your broker.

Who can file the report?

The exporter or an authorized agent (e.g., customs broker or freight forwarder) can file on the exporter’s behalf. The exporter is responsible for accuracy.

What’s the timing to file?

Filing must occur before export. Timelines vary by mode (e.g., air is typically at least 2 hours before loading). Confirm with your carrier and CBSA.

What if my shipment details change?

Submit an amendment or a cancellation in CERS, as applicable, and keep records to support your changes.

What documents should I keep?

Keep CERS proof/transaction number, commercial invoice, transport docs, permits, and related records per CBSA requirements.