A  export declaration is a requirement all exporters from Canada should be aware of. All submissions are via the CBSA CERS portal.  Some still refer to the export declaration as a B-13.  The current term is CERS.  In this post, we use both interchangeably. 

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What is a B-13, CERS and Canada export declaration?

It is simply a declaration of exportation made necessary by the Canadian Customs and Statistic Canada . It helps track exportations from Canada. Reporting your exports allows control of goods with restrictions and important data collection.

You will need to complete an export declaration from Canada if your shipment:

• Has a value of over $2,000 CA (except if it is going to the USA, Puerto Rico, or to the U.S. Virgin Islands).
• Is otherwise forbidden or with restrictions, whatever the value.

Canadian customs requires that B-13/ Canadian export declarations submit electronically via the CERS system. The most common issues we see for new exporters who a new to the process includes:

• Not knowing the harmonize code: Exporters need to familiarize themselves the harmonize system (HS Codes). The HS code is mandatory for export declarations. We advise exporters to confer with the buyer as the HS code may have import implications in the destination country.
• Having an Export Number: Canadian businesses who export need to have an "RM number" which attaches to their business number and identifies them as an exporter.
• Attention to Details: The details are mostly self explanatory but there are many of them. The new CERS system helps to flag potential errors.

Useful Information on How To Correctly Value Your International Shipment

Time Frame for Filing a CERS B-13 Export declaration

• Air: 2 hours before loading goods onto the aircraft
• Marine: 48 hours before vessel loading. Useful information regarding sea freight.
• Rail: 2 hours before railcar placement
• Mail: 2 hours before delivery to the post office
• Highway: Immediately before leaving the country

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CERS Versus CAED:

The Canadian Export Reporting System (CERS) is web system. It is largely self explanatory. CERS declarations are the responsibility of the exporter. Even if submission is via a customs broker or forwarder, the ultimate liability for correct declarations remain with the exporter.

The CERS portal is CBSA's system for submitting electronic declarations and Summary Reporting Program of monthly reports. CERS is the replacement for the Canadian Automat Export Declaration (CAED) system.

Please note that when exporting goods, you are responsible to attach all necessary paperwork. It is very important to find the correct information of you have any doubts on the procedures. A shipment without the necessary export declaration will cause delays and fines.

See additional resources below:

The CBSA CERS comprehensive guide for accessing CERS portal

CERS landing page with B13 necessary information

CBSA email link for inquiries: cbsa.cers_inquiries-renseignements_scde.asfc@cbsa-asfc.gc.ca

Certificate of Origin for high value CERS export declaration

The country of origin is necessary for international customs to determine if preferential duty free import applies. The country of origin is also data necessary to support regulatory actions such as quarantine and import quotas.

Useful Information: Understanding a certificate of origin and calculation

Finding an International Carrier Necessary for Completing CERS

After establishing the value and other information, the next step is to review the international shipping options export from Canada.

1. Air freight: This is the fastest option with economy air options
2. Ocean: Best for large commercial orders
3. Trucking: A good options for shipping pallets, less than truck load (LTL) and full truck loads between Mexico, USA and Canada.
4. FedEX , DHL, UPS: Well known brands with air options (and international ground between Canada and USA). Shippers can access the carriers directly for via one of their partners.

When choosing a shipping method, you will need to consider factors such as the size and weight of your freight, the time frame in which you need it to arrive, and your budget. It may be helpful to compare quotes from different carriers to find the best option for your needs.

Complete Shipping Guide: International Shipping From Canada